Panel 74 Members
Below are the email addresses for each Panel Member and a short description of their duties.
Wendy M.
Email: [email protected]
Duties
In addition to being the voice of the Area 45 collective conscience to the General Service Conference, the Delegate represents Area 45 at the AA International Convention and at all Northeast regional events. The Assembly traditionally supports the attendance of the Delegate to the AA International Convention.
The Delegate is asked to be available to any group or district and to be fully informed with regard to Area 45, district, and group activities.
The Delegate is informed by the GSO of all newly registered AA groups in the Area. The Delegate appoints the Chairperson of the Grapevine Committee as well as the liaison to Jal-Con.
The Delegate chairs the panel workshop at the Area 45 Convention and chooses the Friday night speaker for that event with cooperation of the General Service Office or AA Grapevine Staff.
The Delegate is also concerned with anonymity breaks at the public level within Area 45.
Joe E.
Email: [email protected]
Duties
The Alternate Delegate serves as assistant to the Area Delegate. In the event the Delegate cannot fulfill his/her duties, the Alternate Delegate immediately assumes the Delegate’s responsibilities.
The Alternate Delegate serves as the Co-Chairperson of the Assembly and chairs Area Assemblies and Committee meetings in the absence of the Area Chairperson.
The Alternate Delegate is responsible for communication with the three (3) Intergroups in our Area. The Alternate Delegate visits each Intergroup as often as practical.
The Alternate Delegate coordinates the annual Day of Sharing, co-sponsored by the
Area and the Intergroups.
Phil K.
Email: [email protected]
Duties
The Area Chairperson presides at Area Committee and Assembly meetings. The Chair conducts all meetings in accordance with the established agenda in a fair and impartial manner, assuring the maintenance of order and preserving the rights and privileges accorded members as stated in AA Twelve Traditions and Twelve Concepts for World Service.
The Area Chair, in conjunction with the Area Treasurer and the Budget and Finance Committee, is responsible for the fiscal condition of the Area.
The Area Chair is a member of the Convention Finance Committee and has the added responsibility of signing the hotel contracts on behalf of the Area. This “trusted servant” works with the other Area panel members and committee chairs to ensure proper communication within the Area.
The Chair, after wide consultation, sets and publishes the Area calendar.
If any panel member is unable to perform his/her duties, the Chair is responsible to have that service responsibility carried out, pending action by the Assembly.
If necessary, the Chairperson is responsible for arranging the Alternate Delegate’s transition toDelegate.
The Area Chair appoints all Committee chairpersons except those whose appointments are reserved to the Delegate. Following the election assembly, held in November of odd numbered years, the Area Chairperson Elect will co-chair the Area Committee meeting in November. The outgoing Area Chair shall turn the Area Committee meeting over to the newly elected Area Chair, who will set the agenda for the Area Assembly meeting held in February.
Charlie T.
Email: [email protected]
Duties
The Area Treasurer is responsible for good record keeping, meeting the requirements of the Internal Revenue Service and careful monitoring of the Area’s finances including payables and receivables. The Treasurer facilitates the distribution of mail received at the Area 45 Post Office Box.
The Treasurer looks for the most economical means of accomplishing the travel necessary for the Area Panel and monitors those costs against the budget. While traveling, the Treasurer keeps all funds and collects all receipts. For authorized expenses incurred when the Treasurer is not present, a voucher containing receipts must be submitted before reimbursement can be achieved, if the expenditure is within the approved Area budget. Approval by the Treasurer and Chairperson or Delegate must be granted for expenses.
The Treasurer is responsible for the credit worthiness of the Area, and must monitor credit card usage carefully. The Treasurer should be vigilant of Area financial efficiency.
The Treasurer is a member of the Area Budget and Finance Committee as well as the
Area Convention Finance Committee.
Treasurer duties include the following responsibilities:
Receive and record all contributions to the Area.
Pay Area bills in a timely fashion.
Disburse reimbursement payments to Area Panel and Committee members upon request and with appropriate receipts.
Keep track of Panel and Committee spending and inform anyone who is in danger of exceeding his/her budget.
Collect and distribute Area mail.
Review Committee bank statements for Corrections Committee, Convention, Grapevine and Young People’s. Provide a copy of each, as well as a copy of Area bank statement to the Area chairperson. Send copy of each committee’s statement to Committee chair.
Provide financial reports to Area chairperson monthly and to Assembly and Newsletter quarterly.
Make travel arrangements for Area Panel for Area 45 Convention, NERAASA, NERF, NERD and General Service Conference.
Make deposits for hall rentals for Assemblies and Events. Provide insurance information to facilities upon request.
File Area tax returns.
Be available to assist group and district treasurers.
Tanya D.
Email: [email protected]
The Area Secretary requests that those who give oral reports at Assembly and Committee meetings provide written or electronic reports as well. The Secretary then types them and subsequently forwards them to the Area Newsletter.
During Area Assembly and Committee meetings, the Area Secretary is charged with the responsibility of keeping track of all agenda motions made at the microphone and restating the entire motion for the Area Chairperson. The secretary also has the responsibility of performing roll call during the Area Assemblies and Area Election Assemblies.
The Area Secretary assists the Area Chair in recording all votes at the Area Assembly and Committee Meetings.
Jean W.
Email: [email protected]
Duties
The Area Registrar’s first responsibility is to report the new Area Panel, Area Committee Chairs, and DCMs to the General Service Office in New York. The Registrar is also responsible for maintaining and printing the current Area 45 contact sheet that is made available at each Area Assembly and Committee meeting.
The Registrar keeps up to date with Area 45 group changes with respect to new GSRs, DCMs and Committee Chairs.
The Area Registrar provides labels for all of our Area publications and mailings.
The Area Registrar is a member of the GSR/DCM Orientation Committee. This ensures the Registrar has the opportunity to meet our new GSRs and DCMs.